CONSTITUTION AND BYLAWS
LT. NATHAN GANN CHAPTER
TEXAS SOCIETY, SONS OF THE AMERICAN REVOLUTION
The name of the Chapter shall be “The Lt. Nathan Gann Chapter, Texas Society, of the National Society Sons of the American Revolution,” a Society incorporated by a special act of the Congress of the United States in 1906 and amended in 1925 and 1962.
“The objects of this society are declared to be patriotic, and educational, and shall include those intended or designed to perpetuate the memory of those patriots who, by their sacrifices during the American Revolution, achieved the independence of the American people; to unite and promote fellowship among all descendants; to inspire them and the community-at-large with a more profound reverence for the principals of the government founded by our forefathers; to encourage historical research in relation to the American Revolution; to acquire and preserve the records of the individual services of the patriots of the war; as well as documents, relics, and land marks; to mark the scenes of the Revolution by appropriate memorials; to celebrate the anniversaries of the prominent events of the war and the Revolutionary period; to foster true patriotism; to maintain and extend the institution of American freedom, and carry out the purposes expressed in the Preamble of the Constitution of our country and the injunctions of Washington in his farewell address to the American people.”
The officers of this Chapter shall be a President, 1st Vice President, 2nd Vice President, Secretary, and Treasurer. These officers shall be elected by a majority vote of members present at its annual meeting. The President may also appoint a Chaplain, Registrar, Historian, Genealogist and a Sergeant-at-Arms.
Any male shall be eligible for membership in the Society who, being of the age of eighteen years or over, and a citizen of good repute in the community, is the lineal descendent of an ancestor who was at all times unfailing in loyalty to, and rendered active service in the cause of American independence, either as an officer, soldier, seaman, marine, militiaman, or minuteman, in the armed forces of the Continental Congress, or of any of the several Colonies of States; or as a member of any continental, Provincial, or Colonial Congress or Legislature, or as a recognized patriot who performed actual service of overt acts of resistance to the authority of Great Britain; provided, however, that no persons advocating the overthrow of the Government of the United States by use of force or violence shall be eligible for membership in the Society.
SECTION 1. The chapter shall hold its annual meeting on the fourth Thursday of January each year. The Chapter will meet on the fourth Thursday of the following months: January, March, May, July, September and the 3rd Thursday in November.
SECTION 2. Special meetings of the Chapter may be called by the President, Executive Board, or at the request of five (5) members. Notice of the special meeting shall be mailed or emailed to each member at his last recorded address at least fifteen (15) days in advance and shall contain information as to the subject or subjects to be considered.
SECTION 1. This Constitution and bylaws shall become effective immediately upon adoption by a majority vote of the members present at the meeting when presented.
SECTION 2. This Constitution and bylaws may be amended at any meeting of the chapter by a two-thirds vote of the members present, provided that the notice of such intended alteration or amendment shall be published at least thirty (30) days preceding the meeting and at least 5 members are in attendance.
SECTION 1. The Chapter shall be a nonprofit organization, operated exclusively for the purposes specified in Article II of the Constitution. The IRS Designation is 501c3.
SECTION 2. Officers, and appointed officials, shall not receive any stated compensation for their services, but the Executive Board may authorize reimbursement of expenses incurred in the performance of their duties.
SECTION 3. Nothing, herein, shall constitute members of the Chapter as partners for any purpose. No member, officer, or agent of the Chapter shall be liable for the acts or failure to act on the part of any other member, officer, or agent. Nor shall any member, officer, or agent be liable for his acts or failures to act under these Bylaws, excepting only acts or failures to act arising out of his willful misfeasance.
SECTION 4. The Chapter shall use its funds only to accomplish the objects specified in Article II of the Constitution, and no part of said funds shall inure or be distributed to members.
SECTION 5. In the event of dissolution of the Chapter, and after the discharge of all its liabilities, the remaining assets shall revert to the control of the Board of Managers of the Texas Society, Sons of the American Revolution.
(MEMBERSHIP AND DUES)
SECTION 1. A male meeting the age and lineal requirements of Article IV of the Constitution, and whose application for membership in the National Society, Sons of the American Revolution, has been approved, is a member in good standing of the Texas Society of the Sons of the American Revolution, shall be eligible for membership in this Chapter.
SECTION 2. Application for membership shall be submitted to the Chapter President who will either handle the application or turn it over to the chapter registrar/genealogist.. The responsible officer will prepare the application on the authorized “water-marked” paper. Two copies of the application, support documentation and a check will be submitted to the District Registrar for approval. The Applicant shall become a member after a favorable report is received from the Registrar and the application is approved by the National Society.
SECTION 3. Upon receipt of the “Notice of Annual Dues,” dues shall be payable to the State Society on or before the last day of December of each year as provided for in the Bylaws of the Texas Society.
SECTION 4. Separate local Chapter dues, as determined by the Executive Board, may only be levied after approval of a majority of members present when the issue is proposed.
(ELECTION OF OFFICERS)
SECTION 1. All elective officers shall be elected every two years by the membership at the annual meeting. Officers will be installed at the January meeting and shall serve for a two year term or until a successor shall have been elected.
SECTION 2. The President may be re-elected to serve a second two year term. He shall not serve more than four years, but may be re-elected to serve another term after being out of office for at least one term. Other elected officers may be re-elected indefinitely.
SECTION 3. A vacancy in the office of the President shall be filled automatically by the 1st Vice President. Vacancies of other offices or of the Standing Committee Chairmen shall be filled by appointment by the President with the concurrence of the Executive Board.
(DUTIES OF OFFICERS)
SECTION 1. The President, or in his absence the next ranking officer present, shall preside at all meetings of the Chapter. The President shall appoint all standing committee Chairmen and perform such other duties as insuring the continuity within the chapter, and also insure the chapter follows the Mission Statement of the NSSAR, which is to spread patriotism within the community.
1st VICE PRESIDENT
SECTION 2. The 1st Vice President shall be Chairman of the Program Committee and be responsible for arrangements for all programs given at regular meetings of the Chapter. He shall also serve on the Membership Committee. The 1st Vice President will fill in for the President in the laters absence.
2nd VICE PRESIDENT
SECTION 3. The 2nd Vice President shall be responsible for the Awards Program and shall insure that the chapter recognizes those in the community who have stood above their peers in their respective profession; Law Enforcement, Fire Safety, JROTC, Eagle Scout, Good Citizenship, Heroism, Emergency Medical Services, Rumbaugh Oration Contest, Poster Contest, Flag Certificates and any other awards that the chapter may make. The 2nd Vice President can appoint members as Chairman of various committees. Additionally, the 2nd Vice President shall serve on the Membership Committee. If the position of 2nd Vice President cannot be filled, the 1st VP will fulfill the duties of both the 1st and 2nd Vice Presidents.
SECTION 4. The Treasurer shall maintain a record of all sums of money received and expended by the Chapter and shall make such disbursements as are authorized by the chapter or the Executive Board. He shall deposit all sums received in a financial institution approved by the Executive Board. The Treasurer, Secretary and President shall sign the signature card and be capable of depositing or withdrawing funds. (The President and Secretary shall not make any transactions unless the Treasurer is incapacitated or not available.) The Treasurer shall make a financial report at each meeting or when called upon by the President. The funds, books, and vouchers in his hands shall at all times be subject to inspection and verification by the Executive Board. Additionally, he shall also serve as a member of the Membership Committee.
SECTION 5. The secretary shall send out meeting notices for all meetings and shall record the minutes of all general membership meetings as well as the minutes of the Executive Board meetings. Minutes shall be either mailed or emailed to all members, and posted on the web site within 7 days of the meeting. The Secretary shall also be responsible for public relations.
SECTION 6. The Registrar, upon receipt of membership application from the applicant, shall verify the validity of the blood line through the supporting primary documents, the completeness and accuracy of the application form, and then transmit properly signed application and all supporting documentation to the TXSSAR Registrar. He shall record and maintain copies of all membership applications submitted. The registrar shall maintain the membership roster of the chapter. He shall keep the state treasurer and state secretary informed of all address changes, resignations, transfers, and of chapter officer changes. He shall also remind all members when time to pay their annual dues. Additionally he shall serve as a member of the Membership Committee.
SECTION 7. The Chaplain shall be responsible for the spiritual welfare of the Chapter. His duties shall include the provision of an opening prayer at each meeting, the preparation and dispatch of all memorial resolutions and letters of condolence on behalf of the chapter, and preside over the necrology service at each annual meeting. If possible, he shall be a duly ordained minister.
SECTION 8. The Historian shall maintain a record of the activities of the Chapter and its members. His duties shall include the maintenance of a Yearbook (Scrapbook) containing photos, clippings, and other items of note for such activities for presentation to the TXSSAR Convention, as well as maintenance of such archives as the Chapter might require.
SECTION 9. Sergeant-At-Arms is responsible for the maintenance and placement of all flags at Chapter meetings and ceremonies.
SECTION 1. The following Standing Committees may be appointed by the President: Membership, Finance, Oration Contest, Eagle Scout Program and Poster Contest.
SECTION 2. The Executive Board shall consist of the President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, and the immediate Past President.
SECTION 3. The President shall appoint such committees as shall be directed by the Executive Board or as he may deem necessary in the operation of the chapter.
SECTION 1. A Nominating Committee shall be appointed in September, every second year. It shall consist of the immediate past President and two (2) at-large members, all of whom have attended meetings regularly during the Chapter year.
SECTION 2. The Nominating Committee shall report its proposed slate of officers by publication in the Chapter Newsletter prior to the meeting in November. Other nominations will be accepted from the floor at the November meeting.
SECTION 3. Chapter Officers will be elected and installed at the Annual Meeting in January.
A quorum for the transaction of Chapter business shall consist of those members present at a meeting.
The American and the Sons of the American Revolution Flags shall be displayed and honored at all meetings and ceremonies of the Chapter. The Betsy Ross Flag may also be displayed on occasion and may be substituted for either the American or SAR Flag.
This is to certify that these Bylaws were approved and adopted at the _regular _meeting of the Lt. Nathan Gann Chapter #28 of the Texas Society, NSSAR, in Lufkin, Texas on
Sept. 18, 2008 and amended at the Nov. 19th, 2009 meeting.
Tom H. Gann, Secretary
Frederick L Preston, President